Labelling and traceability: how businesses can adapt to dynamically changing regulations

In 2025, the Belarusian market will once again face large-scale changes in the regulation of trade turnover. The list of goods subject to mandatory labeling with identification means is expanding, new traceability requirements are being introduced , and control over electronic invoices and reporting is being tightened. For enterprises, this means not only an obligation to comply with legal requirements, but also the need to modernize business processes.

Key changes in 2025

From July 1, 2025, all legal entities and individual entrepreneurs who sell goods with mandatory labeling must use cash registers and cash register software capable of reading labeling codes (DataMatrix) and transmitting information to the cash register control system, as well as keeping differentiated records of goods sold by GTIN codes. At the same time, it was decided that a test mode will be in effect until November 1: the requirements must be met, but if they could not be met for objective reasons, this is allowed. This approach allows businesses to adapt to the new conditions.

From October 1, 2025, the list of goods included in the national traceability system will be expanded. Dairy products , vegetable oil , mayonnaise and sauces, cereals and flakes, confectionery, tea,coffee , footwear, large and small household appliances, as well as detergents. For the specified goods, it will be mandatory to transfer information on production and balances to the traceability system, as well as to use electronic consignment notes. From October 1, 2025, Belarus will introduce labeling of soft drinks, mobile phones, and laptops. Plans for 2026 include labeling of animal feed, lubricants, oil and fat products, bicycles, cosmetics, and household chemicals.  When exporting to the Russian Federation, Belarusian enterprises must take into account the provisions of the decisions of the Eurasian Economic Commission and the current Russian legislation on product labeling. In 2025, RUSSIA will gradually expand the list of goods subject to mandatory labeling with identification means: from February 1, 2025 - edible vegetable oils packaged in any type of consumer packaging, except for glass and polymer (these types have already been labeled since October 2024 ); From March 1, 2025 - canned MEAT and meat by-products, vegetable, fruit, berry, mushroom preserves, wet pet food, antiseptics and disinfectants; From May 1, 2025 - soap, cleaning pastes, detergents, grocery products (snacks, chips, croutons, popcorn, etc.); From July 1, 2025 - hair products, deodorants, shaving products, sauces, spices, dry soups, vinegar; From September 1, 2025 - certain types of lubricants and special automotive fluids; From October 1, 2025 - decorative cosmetics, toothpastes, oral hygiene products. To EXPORT such goods to the Russian Federation, Belarusian manufacturers are required to order through the Electronic Sign portal and apply Russian marking codes if the mechanism for mutual recognition of marking codes within the EAEU is not in effect . These changes affect manufacturers, importers, distributors and retailers. Accounting errors, delays in data transfer or untimely implementation of the necessary tools are unacceptable. How businesses can adapt: digital tools and automation In the context of dynamically changing regulations, enterprises need not only explanations, but also modern software solutions that allow them to quickly respond to new requirements, automate processes and relieve employees from routine manual data entry. Key challenges facing businesses: ●    Automation of the marking process , working with Data Matrix codes, aggregation and accounting of products at all stages of product movement. ●    Integration of accounting systems with government portals



















for the transfer of information on labeled and traceable goods.
●    Organization of electronic document management with counterparties and government agencies, including the exchange of electronic consignment notes (EDI).

Practical solutions from YUKOLA-INFO-Brest

YUKOLA-INFO-Brest was one of the first in Belarus to offer comprehensive software products on the 1C:Enterprise 8 platform, which "cover" all the main tasks of automating work with labeled and traceable goods:

- automation of the full labeling cycle: from requesting and storing codes to withdrawing goods from circulation and transferring information to government systems. The solution is suitable for both small stores and large manufacturing enterprises, supports work with large volumes of data and integration with conveyor equipment.
- ensures the transfer of data on the receipt, shipment and balances of goods directly from the accounting system to the national traceability system, which avoids manual entry and errors.
- a universal tool for exchanging electronic consignment notes, orders and acts through one or several leading Belarusian EDI providers directly from the 1C interface, which is especially important for companies with a large number of counterparties and complex logistics.
Advantages of YUKOLA-INFO-Brest solutions:

Work in the familiar 1C interface
Flexible customization for the specifics of the enterprise
High performance, scalability, versatility
Updates taking into account changes in legislation
YUKOLA-INFO-Brest software solutions are successfully used at leading enterprises in Belarus (over 100 implementations)

Important points for business

Do not postpone automation: the implementation of automated systems requires analysis of existing business processes, their optimization, personnel training and adaptation to new legal requirements. Therefore, it is important to start preparing for automation in advance.
Choose solutions with integration support.
Pay attention to the implementation experience: solutions that are successfully used at hundreds of enterprises guarantee high reliability, provide short implementation times, comply with industry standards and legal requirements.

About the company YUKOLA-INFO-Brest

is the largest developer of IT solutions based on 1C in Belarus with a staff of 400+ highly qualified specialists in 30 cities of the country.

In the era of digital transformation, those who are the first to implement effective automation tools win. Labeling and traceability are no exception.